New Penn Travel Card Introduced

May 15, 2013 :: Shirely Ross, ISC

The University is introducing the new Penn Travel Card (provided by Bank of America) as part of the Travel & Expense Management (TEM) project. TEM is the fully integrated online travel booking, expense reporting, and reimbursement application for faculty, staff, and students conducting University business.

Unlike our previous process, approved University travel-related expenses charged to the new Penn Travel Card will no longer be paid by the employee, but will be paid directly by the University. The card integrates with Concur Expense, which is the expense report submission module, and charges automatically flow into the application, reducing manual entry and facilitating prompt payment of eligible travel, entertainment, and similar business-related expenses as defined in the University’s Travel and Entertainment Policies.

Penn began rolling out Concur Expense in February. To date, the Division of Business Services, the Division of Finance, Development and Alumni Relations, the Graduate School of Education, and the School of Dental Medicine all are using Concur Expense. Additional Schools, Centers, and administrative units will be added in phases over the next few months.

Communications about the project and related process changes will be disseminated to each School, Center, and administrative unit as their rollout date approaches, and detailed help information will also be provided. Please contact the Project Team at askTEM@lists.upenn.edu for more information or if you have questions. This project is jointly sponsored by the Divisions of Business Services, Finance, and Information Systems and Computing.