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How to Update Your Online Directory Listing: Student Instructions

For students, follow these steps to update your Directory information.

Step 1. Go to your own record
If you are not already within the Directory application, go to the University's central directories page and click "Update directory listings".
If you are already within the Directory application, select "My Profile" in the upper right corner of any Directory screen.
When prompted, use your PennKey and password to log in.

Step 2. Review and edit the information panels shown under the Penn Profile tab.
This is the foundation for your listings in both the Penn View and the Public View. You can correct existing information and add new entries, such as additional telephone numbers and email addresses. (Note that some personal contact information for students is provided to the Directory from PennInTouch. To add or modify that type of information, follow the links from the Online Directory to your record in PennInTouch.)

To open an information panel, click one of the blue editing buttons on the lower right side of the screen. For detailed information about editing specific portions of your Directory information, click the"i" information icon found in the title bar of any information panel.

Step 3. Select information for the Penn View.
Decide upon and select the information you wish to display in the Penn View, balancing the advantages of being known and accessible to your fellow students with your privacy interests. Displaying additional phone numbers, such as a cell phone number or your PennCard photo, are two of the new options available to you. (Note: The display of some information that was previously managed using "Public" and "Private" buttons in PennInTouch is now managed using checkboxes in the Directory.)

To display an entry in the Penn View, select the checkbox that appears to the left of that entry. To conceal an entry, make sure the checkbox to the left of that entry is unselected (empty). To show a particular name, major/organization, phone number, or email in the brief version of your listing that is shown in reponse to a search, also select the round radio button next to that entry.

Step 4. Select information for the Public View.
Click your Public Profile tab in the upper right portion of the screen. Decide upon and indicate which information you want to display the Public View, which is seen by the general public. You can only choose from the set of information you've already chosen to display in the Penn View. Please exercise caution in deciding how much information to display in the Public View.

To display an entry in the Public View, select the checkbox that appears to the left of that entry. To conceal an entry, make sure the checkbox to the left of that entry is unselected (empty). If you wish to conceal your entire listing either from the Public View only, or from both views, select "Preferences" in the upper left portion of the page. On the Preferences page, mark the appropriate checkboxes. (Note that the option to remove your entire listing from the Penn View will not appear until you have first indicated that you wish to remove your entire listing from the Public View by clicking that checkbox.)

Step 5. Review how your listing appears in response to a search.
Select "Search" in the upper right and search for yourself to see exactly how your listing displays in the Penn View. To see your listing in the Public View, log out and search again.

Step 6. Provide emergency contact information for the UPennAlert system.
As a student, the information used by the UPennAlert system to notify you and/or your designated emergency contacts during a campus emergency situation is maintained in PennInTouch. Remember to provide information so that the Division of Public Safety or other authorized Penn Administrators can provide you with urgent text and/or voice messages.

To protect your personal information, always remember to log out after your have used your PennKey to log in and access Directory information in the Penn View or manage your own record.


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