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EMPLOYEE_PAYMENT_SUMMARY Table

Note: This table is no longer updated, following the retirement of the mainframe Personnel/Payroll system and the implementation Workday@Penn in July 2019.

Explanation
Contains summary data on payments to employees, and reallocations. The table is intended to save query time for queries that only need data at the fiscal year level. There is one record per employee, fiscal year of payment and account number.

Common Uses
To quickly retrieve employee payment data summarized at the fiscal year level.

FISCAL_YEAR

POSTED_COA_ACCOUNT

SSN

FISCAL_YEAR

HOME_DEPT

HOME_DEPT_ORG

HOME_SCHOOL

HOME_SCHOOL_CTR

JOB_CLASS

PENN_ID

POSTED_COA_ACCOUNT

POSTED_COA_CENTER_REF

POSTED_COA_CNAC

POSTED_COA_FUND

POSTED_COA_OBJECT

POSTED_COA_ORG

POSTED_COA_PROGRAM

RESPONSIBLE_ORG

SSN

EMPLOYEE (DWADMIN)
EMPLOYEE_ADDRESS (DWADMIN)
EMPLOYEE_GENERAL (DWADMIN)
EMPLOYEE_PAYMENT (DWADMIN)
JOB_CLASS (DWADMIN)
JOB_CLASS_GENERAL (DWADMIN)

Cautions

• EMPLOYEE_PAYMENT_SUMMARY contains payment data summarized by employee, fiscal year, and account number. For data on payments to employees broken down by the date of the paycheck, use the EMPLOYEE_PAYMENT table.

• Since there is only one record per person per account per fiscal year, and payment totals are updated, Home_Dept_Org and Home_School_Ctr and Job_Class are only loaded once. For example, if a person moves ORGs or jobs within the fiscal year, but is paid from the same account combination, Home_Dept, Home_Dept_Org, Home_School, Home_School_Ctr and Job_Class will retain their original values for the fiscal year.

• You can access an EMPLOYEE_PAYMENT_SUMMARY record only if you are authorized to access data for the employee's home school or organization, or the payment account CNAC, ORG or Responsible_Org. Access to SSN is further restricted to specifically authorized individuals.

• As a result of the University's Classification Redesign Project, a new job classification system for staff positions was developed in 1998. Job classes in the online Payroll system and the Data Warehouse were converted to this new system over April 8 - 9, 1998. Some classes were reused, however; only the attributes now used for those classes are available. Faculty classes were unaffected by this conversion.

• Use of 5-character Payroll department codes and 2-character Payroll school codes was phased out at the end of June 1998, when the Payroll system became fully compliant with the present General Ledger accounting structure. These columns should be null for all records from fiscal year 1999 onward; in these records, refer to Dept_Org and School_Ctr columns instead.

• Keep in mind that encumbrances and payments for executive paid individuals (JOB_CLASS.Personnel_Class 'EX' or EMPLOYEE_JOB.Appt_Employee_Type '6') are not available in the Data Warehouse. These payments are stored in sum with all others from the same account combination (by period) in the General Ledger collection (and in BEN Financials) however, so cross-footing those account combinations between Data Warehouse collections or system reports may be difficult.

• The EMPLOYEE_PAYMENT_SUMMARY table can be found in the DWADMIN schema.

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