| Data element |
Definition |
|
ACCOUNTING_PERIOD
Indexed - yes
Format - char(6)
May be null? no
|
The Accounting Period to which charges (usually incurred in the previous calendar month) were posted in the General Ledger, stated in MON-YY format. MON is the calendar month
(stored in upper case), and YY is the calendar year. Note that the beginning
and ending dates of an ACCOUNTING_PERIOD are not the same as the first
and last day of the calendar month.
Example: JUL-99 (July 1999, which occurs in fiscal year 2000).
Values:
List of values not available. |
BILLING_CYCLE
Indexed - yes
Format - char (6)
May be null - yes |
The calendar year and month in which the actual mainframe activity occurred. Data is in YYYYMM format.
Values:
List of values not available.
|
| CALENDAR_MONTH Indexed
- yes
Format - char(2)
May be null? no
|
The number that identifies the calendar month (or accounting period).
Example: 01 (January); 11 (November).
Values:
01 January
02 February
03 March
04 April
05 May
06 June
07 July
08 August
09 September
10 October
11 November
12 December
13 Adjustment period |
| CALENDAR_YEAR
Indexed - yes
Format - char(4)
May be null? no |
The calendar year for the BILLING_CYCLE. The calendar year begins
January 1 and ends December 31. Example: 1999 (the CALENDAR_YEAR for ACCOUNTING_PERIOD
JUL-99).
Values:
List of values not available. |
| CHARGE_AMOUNT
Indexed - no
Format - number(13,2)
May be null? no
|
The amount billed, for this accounting period, cost center/account, invoice category and user ID combination.
Values:
List of values not available.
|
| COA_ACCOUNT
Indexed - yes
Format - char(26)
May be null? no |
The 26-digit chart of accounts combination mapped to the MICS Cost Center.Comprised of seven segment values that comprise the 26-position Accounting Flexfield.
The segments are COA_CNAC, COA_ORG, COA_BC, COA_FUND, COA_OBJECT, COA_PROGRAM,
and COA_CREF.
Example: 40042274525799519120021438.
See also COA_CNAC, COA_ORG, COA_BC, COA_FUND, COA_OBJECT, COA_PROGRAM,
and COA_CREF.
Values:
List of values not available. |
| COA_BC Indexed - no
Format - char (1)
May be null? no |
The budgetary control character that represents the level at which funds
availability checking occurs.
COA_BC is the third segment of the Accounting Flexfield.
Examples: 1 (CNAC/ORG/FUND Year-To-Date); T (All Funds Checks).
Values:
0 Project-to-Date for capital projects
1 CNAC/ORG/FUND Year-To-Date
2 CNAC/ORG/FUND/CREF Year-To-Date
4 CNAC/ORG/FUND/CREF Project-to-Date
A Funds Check parent of 1
B Funds Check parent of 2
D Funds Check parent of 4
T All Funds Checks |
| COA_CNAC
Indexed - yes
Format - char(3)
May be null? no |
The 3-character center Net Asset Class (NAC) code. The first two positions
of the COA_CNAC identify the school or center. The last position identifies
the Net Asset Class: 0 (Unrestricted); 1 (Temporarily Restricted); 2 (Permanently
Restricted).
COA_CNAC is the first segment of the Accounting Flexfield.
Example: 880 (Medical center, Unrestricted)
Values:
Refer to the CNAC_Codes table for values. |
| COA_CREF
Indexed - yes
Format - char(4)
May be null? no |
The 4-character Center Reference code. This is an identifier uniquely
defined by each school or center.
COA_CREF is used to record information that is important to a school
or center but is inappropriate for any other segment of the Accounting
Flexfield. The value of the center Reference code is unique within
a school or center.
COA_CREF is the seventh and last segment of the Accounting Flexfield.
See the definition for CENTER_REF_CODES / CENTER_REF_CODE.
Examples: 4045 (Graduate Programs); 4091 (SAS Newsletter)
Values:
Refer to the center_REF_CODES table for values. |
| COA_FUND
Indexed - yes
Format - char(6)
May be null? no |
The 6-character fund number. A fund is the unique identifier for a specific
set of financial resources that needs tracking or management.
COA_FUND is the fourth segment of the Accounting Flexfield.
Examples: 000000 (General Unrestricted Fund); 010201 (SAS: GEN FUND
1)
Values:
Refer to the FUND_CODES table for values. |
| COA_OBJECT
Indexed - yes
Format - char(4)
May be null? no |
The 4-character OBJECT code. Identifies the asset, liability, revenue,
or expense.
COA_OBJECT is the fifth segment of the Accounting Flexfield.
Examples: 5220 (EXTERNAL OFFICE SUPPLIES); 1149 (CASH SUSPENSE)
Values:
Refer to the OBJECT_CODES table for values. |
| COA_ORG
Indexed - yes
Format - char(4)
May be null? no |
The 4-character ORGANIZATION code. This is a subdivision of the University
created for management purposes.
An ORGANIZATION belongs to only one responsibility center, and its
ORGANIZATION code is unique. That is, no two ORGANIZATIONs will have
the same values for COA_ORG.
COA_ORG is the second segment of the Accounting Flexfield.
Examples: 0702 (Wharton Finance); 0705 (Wharton Legal Studies)
Values:
Refer to the ORG_CODES table for values. |
| COA_PROGRAM
Indexed - yes
Format - char(4)
May be null? no |
The 4-character PROGRAM code. This is an activity or work process commonly
defined across the University for tracking a PROGRAM's activity across
schools and centers (or across organizations within a school or center).
COA_PROGRAM is the sixth segment of the Accounting Flexfield.
Examples: 7311 (Alumni Relations); 0001 (Discretionary)
Values:
Refer to the PROGRAM_CODES table for values. |
| COA_RESPONSIBLE_ORG
Indexed - yes
Format - char(4)
May be null? no |
The 4-character code for the organization responsible for managing the
fund. Many organizations may use the same fund, but only one organization
-- the COA_RESPONSIBLE_ORG -- is accountable for managing the fund. Those
who are authorized to access records for the COA_RESPONSIBLE_ORG for the
fund may access all records for the fund, regardless of the value of the
COA_ORG in the COA_ACCOUNT for the record.
Examples: 0011 (NYC Penn Club); 0215 (French Institute).
Values:
Refer to the ORG_CODES table for values. |
| COST_CENTER
Indexed - no
Format - char(5)
May be null? no
|
Cost Center (4 digit ORG concatenated with 1 digit account group) from MICS, the Mainframe chargeback system.
Values:
List of values not available.
|
| EXTRACT_DATE
Indexed - yes
Format - date
May be null? no |
The date the MAINFRAME_CHGBK_SUMMARY record was loaded into the Data Warehouse. In Business Objects, it is displayed as specified in the desktop operating system settings. It is recommended that users specify a format including 4 digits for the year. (To specify the date format in Windows, use the Control Panel's Regional Settings, selecting the Date tab and specifying the Short date style. On the Macintosh, use the Date & Time Control Panel.)
Values:
List of values not available. |
| FISCAL_MONTH_SEQ
Indexed - yes
Format - char(2)
May be null? no |
The month (or accounting period) of the fiscal year to which the charges are posted in the General Ledger.. This field is used
for sorting.
Examples: 01 (July); 11 (May). See also FISCAL_YEAR
Values:
01 July
02 August
03 September
04 October
05 November
06 December
07 January
08 February
09 March
10 April
11 May
12 June
13 Adjustment period |
| FISCAL_YEAR
Indexed - yes
Format - char(4)
May be null? no |
The fiscal year to which the charges are posted in the General Ledger, and the financial year in which the ACCOUNTING_PERIOD falls. Penn's fiscal
year begins July 1 of one calendar year and ends June 30 of the next calendar
year.
Example: 2000 (fiscal year that began July 1, 1999, and ended June
30, 2000)
Values:
List of values not available. |
| INVOICE_CATEGORY
Indexed - yes
Format - char(4)
May be null? no |
The category code of the invoice record.
Values:
1100 Processor – CPU
3100 Impact Printing
3110 Laser Printing
4230 User Access Fee
7200 Disk Storage
7950 Optical Scanning |
| INVOICE_CATEGORY_DESC
Indexed - no
Format - char(30)
May be null? no |
The category code description of the invoice record.
Values:
1100 Processor – CPU
3100 Impact Printing
3110 Laser Printing
4230 User Access Fee
7200 Disk Storage
7950 Optical Scanning |
| USER_ID
Indexed - yes
Format - varchar2(7)
May be null? no |
The Logon ID, Batch Account or Cost center billed.
Values:
List of values not available. |
| USER_ID_DESC
Indexed - no
Format - varchar2(34)
May be null? no |
Description for the Logon ID, Batch Account or Cost center billed.
Values:
List of values not available. |
